Governance

Policies

Freedom of Information

The Freedom of Information Act 1982 [Vic] (FOI Act) provides the public with a general right to access documents in the possession of Council, subject to limited exceptions and exemptions.  

The FOI Act provides for access to documents held by Council, including those about your personal affairs.  You can request that Council amend incorrect or misleading personal information held about you.

FOI applications must be made in writing, be accompanied by the application fee, and contain sufficient information for Council to identify the documents that you are seeking.

Further information is available in the FOI application form.

Please note, if the application is being made by a legal representative, Council will require a signed authorisation showing that the client has authorised the legal representative to make the request on their behalf, communicate with Council in relation to the request, and receive copies of any documents released by Council.

Frequently asked questions regarding FOI are available from the Office of the Victorian Information Commissioner.

Documents Available for Public Inspection

The following documents are available for public inspection in accordance with sections 11 and 47 of the Local Government Act 2020 and section 224 of the Local Government Act 1989.   

  • A register of delegations from Council to members of a delegated committee, or the Chief Executive Officer, under section 11 of the Local Government Act 2020;
  • A register of delegations from the Chief Executive Officer to a member of Council staff; or the members of a Community Asset Committee, under section 47 of the Local Government Act 2020;
  • A register of authorised officers appointed under section 224 of the Local Government Act 1989.

Documents are available for inspection at the Alpine Shire Council offices in Bright. The documents may be viewed but not removed, and some are available online. If you wish to view any of these documents, please contact the Governance Officer to make an appointment during office hours.

Public Interest Disclosures

The Public Interest Disclosure Act 2012 [Vic] (PID Act) ensures that people who report improper conduct in the Victorian public sector (whistleblowers) can do so in the knowledge that they will be protected. Protections include keeping the identity of the person reporting improper conduct confidential and protecting them from reprisals including bullying, harassment or legal action.  

Council is committed to the aims and objectives of the PID Act.  It does not tolerate improper conduct by its employees, officers or members, nor the taking of reprisals against those who come forward to disclose such conduct.

Council recognises the value of transparency and accountability in its administrative and management practices and supports the making of disclosures that reveal improper conduct, conduct involving a substantial mismanagement of public resources, or conduct involving a substantial risk to public health and safety or the environment.

Council will take all reasonable steps to protect people who make such disclosures from any detrimental action in reprisal for making the disclosure.  It will also afford natural justice to the person who is the subject of the disclosure.

Who can make a public interest disclosure?

Any person who believes they have reasonable grounds that the Alpine Shire Council, a Councillor or a Council employee has engaged in, is engaging in or is planning to engage in improper conduct or detrimental action can make a disclosure.

A disclosure may be made by an individual or group of individuals and can be anonymous. 

Who do I make a public interest disclosure to?

Council will take all reasonable steps to protect people who come forward with information about improper practices. Such conduct can be reported confidentially to Council's Public Interest Disclosure Coordinator, Helen Havercroft, Director Corporate Performance on 03 5755 0555 or via email to helenh@alpineshire.vic.gov.au

Disclosures concerning an Alpine Shire Councillor MUST be made directly to the Independent Broad-based Anti-corruption Commission (IBAC) or to the Victorian Ombudsman.

Disclosures concerning the Alpine Shire Council, or a Council employee can be made to the following:

Written disclosures made to Council's Public Interest Disclosure Coordinator must be in a sealed envelope, clearly marked "CONFIDENTIAL - Attention Helen Havercroft", and hand delivered to Alpine Shire Council Offices, 2 Churchill Avenue, Bright, or via post to PO Box 139, Bright VIC 3741.

More information can be found in Council's Public Interest Disclosures Policy, or by contacting IBAC.  

Citizenship Ceremonies

Alpine Shire Council holds citizenship ceremonies on Australia Day, 26 January, and more often when required.

If you want to become an Australian citizen, you will need to apply through the Department of Home Affairs.

Statutory Declarations

Personal Interests Returns

Sections 133 and 134 of the Local Government Act 2020 requires specified persons to lodge initial and biannual personal interests returns, containing the matters prescribed by the Local Government (Governance and Integrity) Regulations 2020.  Specified persons include the Chief Executive Officer and Councillors.  Officers nominated by the CEO must also submit returns - these nominations will be monitored and expanded as required.  

Biannual returns will be completed in March and September each year, with the two most recent biannual returns shown on the website, along with an End of FInancial Year (EoFY) update where interests have changed since the most recent return.  Where a Councillor or member of Council staff has resigned, these Personal Interest Returns are removed from the public summary, but are retained in Council's records.

In accordance with s135 of the Local Government Act 2020, the following summaries of personal interests returns downloaded below:

  • Initial Personal Interests Returns - download HERE.
  • Biannual Personal Interests Returns (September 2021) - download HERE.
  • Biannual Personal Interests Returns (March 2022) - download HERE.
  • EoFY Personal Interests Returns (June 2022) - download HERE.

Election Campaign Donation Returns

Section 306 of the Local Government Act 2020 requires persons who stood as a candidate in the 2020 Council elections to submit an election campaign donation return to the Chief Executive Officer.

The return contains the details of any gifts received during the donation period, by the candidate or on behalf of the candidate, to be used for or in connection with the election campaign. This must include the amount or value of which is equal to or exceeds the gift disclosure threshold ($500), or being goods or services to the amount of which is equal to or exceeds the gift disclosure threshold.

In accordance with sections 307 and 308 of the Local Government Act 2020, a summary of the election campaign donation returns from each candidate in the 2020 Council elections can be downloaded HERE.

The summary must remain on Council's website until the entitlement date for the Council elections to be held in 2024.

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